Mail Assistant, Democratic Party of Illinois

The Democratic Party of Illinois (DPI) is seeking a dynamic individual to fill the position of Mail Assistant. This position works closely with the Operations Director to effectively manage DPI’s Federal and State mail programs.

About the Democratic Party of Illinois 

The Democratic Party of Illinois is dedicated to electing Democrats at all levels across Illinois while building the most active, inclusive, and diverse party possible.

What Will You Do?

The Mail Assistant is an essential role in expanding the capacity of DPI’s mail programs. The Mail Assistant is responsible for strengthening the infrastructure of DPI’s mail process, and managing associated operational components. This position reports to DPI’s Operations Director.

Responsibilities Include: 

  • In partnership with the Operations Director, develop and maintain a system for executing and managing a statewide direct mail program; 
  • Coordination with mail vendors, mail houses and volunteers to effectively facilitate mail distribution;
  • Recruiting volunteers to help with various aspects of the mail process;
  • Tracking and communicating the mail approval process with legal counsel and mail vendors;
  • Oversee and complete paperwork related to campaign finance compliance;
  • Provide overall support for DPI’s Operations Director for any mail related needs;
  • Engage in vendor relationships as needed; 
  • Other duties as assigned.

Who Are You?

The ideal candidate will be a passionate promoter of Democratic values with a background in creating and maintaining processes. They will be meticulous in their work, consistent, and willing to work in a hectic, ever changing environment. As the Mail Assistant, proactivity is highly valued, as is being able to act on their own initiative when needed.

Qualifications:

  • At least 1 year of experience in a political campaign or office; 
  • Demonstrated ability to create, update, and maintain processes;
  • Demonstrated comfort with NGP, Microsoft Excel, and Google Sheets, and ability to use these technologies to construct reports and updates; 
  • Effective time management skills, including prioritizing and managing multiple tasks in a fast-paced environment; 
  • Ability to effectively collaborate and work well with internal staff and external stakeholders at all levels; 
  • Demonstrated ability to be flexible and able to adapt quickly to meet project needs;
  • Excellent written and verbal communication skills.

This is a full time, hybrid position based in Chicago.  This is a cycle based position with a term of August 1-November 30.

The salary for this role is $48,000-$50,000 a year and is commensurate with experience. DPI also offers a generous benefits package with the opportunity for growth.


How To Apply:

Interested candidates should send an introductory email and their resume to [email protected].

Interviews will be conducted on a rolling basis. Preference given to applicants who apply by July 19th, 2024.

The Democratic Party of Illinois is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.  The Democratic Party of Illinois strictly prohibits and does not tolerate discrimination against employees or applicants because of actual or perceived race (including traits associated with race, including hair texture and protective hairstyles, such as braids, locks, and twists), color, religion, creed, national origin, ancestry, ethnicity, sex, pregnancy, sexual orientation, gender (including gender-related identity, gender nonconformity, and status as a transgender or transsexual individual), age (40 and over), physical or mental disability (including unlawful discrimination against an individual because of the individual’s association with a person with a disability), citizenship status, work authorization status, past, current, or prospective service in the uniformed services, military status, unfavorable discharge from military service, genetic information, order of protection status, marital status, arrest record (including an arrest not leading to a conviction, a juvenile record, or criminal history information ordered expunged, sealed, or impounded), conviction record (unless there is a substantial relationship between the previous criminal offenses and the position or the employment would involve an unreasonable risk to property or to the safety or welfare of specific individuals or the general public), status as a victim or perceived victim of domestic violence, sexual violence, gender violence, or any other crime of violence, credit history or credit report,  or any other characteristic protected under applicable federal, state, or local law.

The Democratic Party of Illinois complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, the Illinois Human Rights Act (IHRA), and all applicable state and local law. Consistent with those requirements, The Illinois Democratic Party of Illinois will reasonably accommodate qualified individuals with a disability if such accommodation would allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship. If you believe you need accommodation during the hiring process, please contact us.  The Democratic Party of Illinois will also, where appropriate, provide reasonable accommodations for an applicant or employee’s religious beliefs or practices.

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